Annual Meeting 2011

Minutes: The 16th annual BWHA General Meeting was held April 6, 2011, 7:05 – 8:20PM, at Groce UMC, Asbury Hall with 23 Botany Woods residents attending.

1. The minutes of the 2010 annual meeting were reviewed and the Treasurer’s report approved. The current balance was $1,951.65 with 45 members & $170 in expenses. Seven memberships ($70) were collected at the meeting. For CY 2010, expenses were $407.44 (biggest was the dumpster at $338.65), receipts were $250 and the closing balance was $1,611.65. The largest expense so far in 2011 was snow removal ($160), which was much appreciated by some in attendance.
2. Trash removal & recycling were discussed. After the meeting, several resources were emailed to BW residents.
3. A special BW general meeting, perhaps jointly with Eastmoor, on the topic of emergency preparedness was suggested, Jerry VeHaun as presenter. Rick Johnston outlined a number of topics. The fact that the BW & Eastmoor are both served by a single entrance with no other exit was pointed out. Vicki Garlock, at #1 Botany, suggested that when transportation or utilities are interrupted, a team of helpers (including her family) could render services to residents in need. The Garlocks can also relay snow reports for the hill at the entrance, which BWHA can transmit via email. A meeting like this & a catalog of special needs providers and recipients will be considered by the board. (After the meeting Rob Quayle emailed Eastmoor HOA about this. Eastmoor expressed no interest in this idea.)
5. A yard sale, perhaps at the same time as the one in Eastmoor) will be planned. (After the meeting Rob Quayle emailed Eastmoor HOA about this. Eastmoor will not have a yard sale this year.)
6. A dumpster will be scheduled for 2011. It will be at Botany View Ct.
7. New board members Shirley Heim, Kris Moore, & Rob Quayle were elected. In addition, Dwayne Tate (present) & Mickey Gamble (absent) are interested in serving and will be participating in the future. Some of us old, long-serving officers would like to retire.
8. A picnic was deemed a good idea. The Garlocks may offer a drop-in. (After the meeting, the Colvins suggested Aug 21 or 28 as possible dates at their house & huge deck.) The board will consider this.
7. Several residents expressed concern about the problem of poor visibility (caused by artificial berms and vegetation) at the busy intersection of Botany Dr, Lower Grassy Branch Rd, & Old Farm School Rd. Several of us (BWHA included are formally on record as having reported this to NCDOT. One novel solution proposed was a 4-way stop. Another was contacting elected government representatives. (After the meeting, contact options were emailed in BW.)
8. The power outages caused by our backline utility services located in dense forest areas were discussed. Some long-time residents (e.g., Linda Preston) said service has improved in recent years. The board will consider what kind of special communication with Progress Energy (Duke Power) might be beneficial. The needs of the power company & the residents more or less coincide: We don’t like service interruptions & they don’t like costly repairs.
9. Doc Bunner has indexed & scanned all old Botany Bulletins into PDFs. We are slowly uploading them to the BWHA blog, & will give a CD of them to anyone who requests it.
Meeting adjourned about 8:20PM.
Rob Quayle